Medical Record Shredding

Medical Records Shredding Services

If you are HIPAA-regulated, it is not enough just to shred. You must shred in a documented and compliant manner!

  • BAA’s provided for your practice. (If you don’t know what a BAA is, call us because Federal Law says you are required to have one!)
  • Fully compliant Certificates of Destruction.  From a Compliance standpoint, your HIPAA paperwork is just as important as the actual shredding.
  • Legally it does not make a difference whether you shred on-site or off-site, or whether you hire a service or self-perform.  However, the laws DO require very specific documentation and assurances of confidentiality.  Most organizations who self-perform their own shredding have difficulty meeting these standards.
  • Using a free “Community Shred” is not HIPAA compliant because there is no required documentation
  • We understand the destruction requirements embedded in HIPAA and HITECH. Our service is 100% HIPAA Compliant!
  • Would you like free compliant locking shredding containers for your office, free Staff training, and free HIPAA compliant Document Disposal Policy templates?  Email Margaret to set up a completely free consultation with no obligation!

HIPAA requires you shred more than just these patient files!

If you don’t 100% understand what else you are required to destroy, that could be a very expensive fine!  HIPAA recognizes 18 different types of patient identifiers which must be destroyed if recorded in any format (even a post-it note or phone message slip).

Margaret's Minutes...

Here’s More About Medical Shredding:

If you are regulated by HIPAA, your world changed when the HITECH Amendment became law... and you may not even know it! The maximum fine for improper records disposal went up by 1,000%. There is a new “Willful Non-Compliance” category which carries mandatory fines. Local HIPAA enforcement has now been extended to the state level, with state Attorney General’s empowered to prosecute HIPAA violations even if the Federal Government does not. Just recently there was a case where the New Jersey State AG levied over $200,000 in fines against a Georgia company operating in New Jersey… and permanently barred them from operating in New Jersey because of a HIPAA violation!

If you have any questions about whether you are in compliance with your records disposal, please call me and I will be happy to personally come in for a free and no-obligation consultation. We have all of the required paperwork, process, and training materials required for you to be able to prove your efforts to stay in compliance.

For us, Shredding is not just some “sideline” or “value-added service.” Your Data Security and Compliance is our ONLY business!

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